Logistics Administrator

Join Culmen International as a Logistics Administrator, where you'll play a vital role in our Manila, Philippines team, onsite. We’re looking for dynamic candidates who thrive in a collaborative environment!

The logistics coordinator will perform administrative tasks, human resources-related responsibilities, document control, training coordination, clinical research support, and logistics functions. They will also ensure smooth operation of WRAIR AFRIMS Philippines - Manila laboratory and support various projects and activities; coordinate shipments, delivery and distribution of supplies and equipment needed on-site; performs inventory, tracking and coordination of all property and equipment; oversees the maintenance of all equipment, and physical infrastructure at WAP Manila.

1. Handles a wide range of secretarial and office tasks.
a) Prepares written correspondence. Reviews all outgoing correspondence and messages for proper grammar, spelling, and format as per procedures;
b) Prepares reports, forms, minutes of meetings, and other documents;
c) Makes sure documents are prepared, filed, shared, and kept safe;
d) Handles and maintains official and unclassified materials/departmental files;
e) May be asked to go to meetings or events for senior staff;
f) Helps set up office systems and routines;
g) Maintains contact information, CVs, and certificates of collaborators, stakeholders, consultants, and investigators.
h) Makes sure the office stays clean and well-kept.

i) Assist as needed in preparing and consolidating data for budgeting of research projects.

j) Coordinates with staff and other sections on administrative and operational matters, such as personnel, accounting, purchasing, building maintenance or repair, and telephone services.

• Bachelor’s degree in Business Administration, Office/Operations Management, Public Health, Laboratory/Clinical Administration, or related field (or equivalent experience).

• 2+ years of progressive administrative/secretarial support in a busy, multi-stakeholder environment (e.g., research, healthcare, laboratory, university, NGO, or government).

• Strong English (written and spoken); professional phone and email etiquette. Filipino proficiency highly valued.
• Eligible to work in the Philippines and able to pass any site/host-institution onboarding checks.

• Experience in use of purchase request/approval workflows (e.g., PR/PO, receipt, vendor onboarding) and budget tracking/aggregation.
• Experience in a laboratory/clinical research or hospital environment; familiarity with Trial Master File (TMF) organisation and basic ICH-GCP concepts (document control, training records).
• Proactive, service-oriented mindset; calm under pressure; sound judgement to escalate issues appropriately.
•  Familiar with AFP or US Embassy contracting processes (contract administration, compliance, and vendor relations).

• Fire Warden/Marshall certificate and Basic First Aid/CPR.

• Short courses in GCP/ICH (awareness level), Biosafety (intro), or Records Management.

Culmen International is committed to enhancing international safety and security, strengthening homeland defense, advancing humanitarian missions, and optimizing government operations. With experience in over 150 countries, Culmen supports our clients to accomplish critical missions in challenging environments.

To learn more about Culmen International, please visit www.culmen.com

At Culmen International, we are committed to creating and sustaining a workplace that upholds the principles of Equal Employment Opportunity (EEO). We believe in the importance of fair treatment and equal access to opportunities for all employees and applicants.  Our commitment to these principles is unwavering across all our operations worldwide.